How do I record sales from non-connected channels?

While Seller Ledger connects directly to a number of online sales channels, you may find yourself making sales through other not-yet-connected marketplaces, storefronts, or even in-person. That brings up the question of how best to record those sales.

In such a case, you have a few different options:

1. Record the individual income and expense details as individual transactions

In this case, for each element of a sale, you would enter the income or expense amount as an individual transaction and category.

For example, let's say make a cash sale at a live event. Just go under the Income tab and click the "Add Income" button and fill out the details of that transaction.

We don't have a way to manually enter an order and have all the details included in a single transaction (e.g. item price, shipping collected, any fees subtracted, etc.) You would have to record each of them separately as either an income or expense entry. That would be for any cash sales. If you have any of those sales get deposited into a bank account that you can connect to Seller Ledger, you could find each deposit and split the transaction into the individual lines/categories.

2. Split the deposit made to your bank account

If the bank account where your net sales amounts gets deposited is connected to Seller Ledger, then you can go into that account and, instead of choosing a single category, you can opt to "split" the transaction into multiple lines, and enter the details for each (e.g. item price, shipping collected, any fees subtracted, etc.)

3. Record journal entries for each sale

This option is very similar to #2, except it is best used in cases where you don't have a connected bank account that's tracking your net sales coming in. For example, if you do a lot of cash sales, you might want to go into Seller Ledger's "Accounts" view, which allows you to add new balance sheet accounts, and create a new "asset" account named "Cash."

Then, when you make a cash sale, you would simply go back into the "Accounts" view, click the "Add Journal Entry" button, and record the details.

Note that this method requires a bit more understanding of basic double entry accounting and the use of "debits" and "credits." For a cash sale, you would "debit" the net amount to your "cash" asset account, "credit" any income categories (e.g. product sales) and "debit" any expense categories (e.g. commissions and fees.)

Inventory considerations

If you are tracking inventory at the item level, we don't yet have a way yet to manually tie an item to a sale outside of the connected accounts. However, you can go to Inventory -> In stock and click the "Remove stock" button. Then choose the item. It will remove that item from your inventory and add the item's cost to "Cost of goods sold."